Privacy Policy

Effective Date: January 20, 2026

The Association of Cedarbrook Camps (“ACC,” “we,” “us,” or “our”) values your privacy. This Privacy Policy explains how we collect, use, and share information when you visit https://www.cedarbrookcamps.com (the “Site”) or interact with ACC online.

By using the Site, you agree to the practices described in this Privacy Policy.

1) Information We Collect

A. Information you provide to us

We may collect information you voluntarily provide, such as when you:

  • fill out a form, request information, or submit an inquiry
  • subscribe to updates
  • register for an event or program (if applicable)
  • make a donation, pay dues, or purchase a product/service
  • contact us by email or other methods

This information may include your name, email address, phone number, mailing address, organization/camp information, and any other information you choose to share.

B. Payment information

If you make a payment or donation, your payment is processed by third-party payment providers. ACC does not store your full credit card number. The payment provider receives and processes your payment details under its own privacy policy and security practices.

ACC may use one or more of the following payment providers:

  • PayPal
  • Zeffy (which may process payments through Stripe)
  • UltraCamp (used for certain registrations/payments; providers may change over time)

We may receive transaction-related details such as your name, email, amount, date, and a confirmation/reference number for accounting and receipting purposes.

C. Information collected automatically

When you visit the Site, we (and our service providers) may automatically collect certain information, including:

  • IP address and approximate location (based on IP)
  • browser type, device type, and operating system
  • pages viewed, links clicked, time spent, and referring/exit pages
  • date/time of access and general Site usage data

This information helps us operate the Site, maintain security, improve performance, and understand how the Site is used.

2) How We Use Information

We may use information to:

  • provide services, resources, and support you request
  • respond to inquiries and communicate with you
  • process transactions and send confirmations/receipts
  • send newsletters, updates, fundraising communications, and other messages (you can opt out)
  • improve the Site, communications, and offerings
  • maintain safety and security and prevent fraud or misuse
  • comply with legal obligations and enforce our policies

3) Email Communications (Mailchimp) and Opting Out

If you subscribe to ACC emails or provide your email address, we may send you updates, announcements, fundraising communications, and other messages.

We use Mailchimp to manage some email communications. Mailchimp may use standard technologies (such as tracking pixels) to help measure email performance (for example, whether an email was opened or a link was clicked).

You can opt out of marketing or fundraising emails at any time by:

  • clicking the “unsubscribe” link in an email, or
  • contacting us using the information in the “Contact Us” section below

Even if you opt out of marketing emails, we may still send important administrative messages (such as receipts, confirmations, or policy updates).

4) Cookies and Similar Technologies

The Site may use cookies and similar technologies to:

  • enable Site functionality
  • remember preferences
  • understand Site usage and improve content

You can control cookies through your browser settings. If you disable cookies, some parts of the Site may not function properly.

5) Sharing Information

ACC does not sell your personal information.

We may share information in the following situations:

A. With service providers

We may share information with trusted vendors who help us operate or improve the Site and services (for example: website hosting, analytics, email delivery, and payment processing). These providers are permitted to use information only to provide services to ACC and are expected to protect it.

B. For legal and safety reasons

We may disclose information if we believe disclosure is necessary to:

  • comply with applicable law, regulation, legal process, or government request
  • protect the rights, safety, and property of ACC, our users, or others
  • prevent fraud, abuse, or security issues

C. Organizational changes

If ACC undergoes a reorganization, merger, or similar change, information may be transferred as part of that process, consistent with applicable law.

6) Third-Party Websites and Services

This site may link to third-party websites or services (including payment pages hosted by PayPal, Zeffy/Stripe, or UltraCamp). ACC is not responsible for the privacy practices of third parties. We encourage you to review the privacy policies of any third-party service you use.

7) Data Retention

We keep information only as long as reasonably necessary for the purposes described in this Policy, including recordkeeping, financial, and legal compliance needs.

8) Children’s Privacy

This site is not intended for children under 13, and ACC does not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, please contact us and we will take appropriate steps to remove it.

9) Security

We take reasonable measures designed to protect the information we maintain. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

10) Your Rights and Choices

Depending on where you live, you may have rights regarding your personal information, such as requesting access, correction, or deletion. To make a request, contact us using the information below. We may need to verify your identity before responding.

11) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will update the “Effective Date” at the top. Your continued use of the Site after changes are posted means you accept the updated Policy.

12) Contact Us

If you have questions about this Privacy Policy or our privacy practices, contact:

Association of Cedarbrook Camps
391 County Road 333
Rosebud, Texas 76570
Email: office@cedarbrookcamps.com